View and manage the participant list

The Participant List is a powerful way to help keep track of volunteers.  On the Calendar Tab, click on View / Email All Participants.

How to get on the list:

  • Invite sent via Invitation Tool
  • User books a date, makes a cash donation, OR signs in while viewing the Meal Train page

Organizers and Recipients:

  • Can: See the volunteer name (user has an account) OR a truncated email address (user does not have an account)
  • Can: Remove participants
  • Can: Email All or email an individual
  • Can't: Edit or add names to other user accounts. Only the account holder can do this

Important: General participants are only able to view truncated email addresses and email individuals (not email all)

Pro Tips:

Address Book: It is not advisable to add email addresses to a participant list in an attempt to update your recurring address book between events.  Your best option is to track new participants on a list outside of  To do so, open a new Word document and build and save your invitation list here (emails separated by a comma).  Then, when you have a new page, you can paste it into the Invitation Tool

View Past Date Sign Ups: From the main Meal Train Page view, just above the list of available dates, click the text that says, "show past dates".  The text will change to "hide past dates" which will allow you to close the past dates and bring you to today's date.

View Cash Donors (Organizers and Recipient only):  Click the Make Changes button, then click the Manage Donations button, then the Summary tab.

Fixing the email address or name on a date you booked for someone else: Please send a request to Meal Train Support via the contact form or with the name and the email address of the giver and we will correct it for you.

Thank You Notes and Sent Emails: does not save sent emails. Unfortunately, we do not know who you sent thank you cards to. 😉

Still need help? Contact Us

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